Saturday, July 30, 2011

App-ing your Way to Success with Dropbox Part 2

Part 2 of my "App"-ing your Way to Success - Yes, even financial success. The more efficient and more organised you are, the better prepared you are for opportunities that come your way! For my 2nd part, I discuss Dropbox.

Dropbox is a cloud-based application that lets you save files across devices. Work on something, take a picture and save it into your Dropbox and you can access it via the web or your device's apps. It would even auto-sync between work stations as long as you are connected to the internet. So, I'll like to think it as your auto-sync flash drive in the cloud. Here's the kicker: Sign up for free and you can get 2GB straight off! Watch the video on their site for a quick and simple explanation on how it works exactly.

Email Files no more or Throw away your Flashdrives!
Before this, I used to email work files to myself but now I can access it through my Android phone's Dropbox app (iPhones have this app too) on the go or any laptop which has internet connection. Or if you work on different workstations, drop a file into your dropbox and it will auto-sync with your other work-station so you can view and edit it as necessary. All you need to do is to set your work folder as your dropbox or drag-and-drop or save it into your Dropbox! Basically, Dropbox replaces the act of backing up your smaller files on to a flashdrive or any portable hard-disk drive.

Share Files for Work, Projects or Personal Reasons
Another use for this is to share files among people who would need reference to certain documents. If you're working in a company where you need access to certain files (ie: forms to apply for leave, requisition forms,company guidelines) why not "dropbox" it and share it with all employees for their reference and use. If you're stuck in a meeting and you left your laptop, not to worry, you can pull the relevant file for quick reference on your phone/tablet with the Dropbox app right away. Who knows, it may save your neck if you forget to bring a certain document with you!

All you need to do is invite someone to join your dropbox and once he/she joins, his/her dropbox will upload the contents of your shared folder into his dropbox! Neat, eh? So you can share photos, groupons, stuff to print, the possibilities are yours to think off!

Another use is of course collaboration of documents of projects but I personally think Googledocs already does this quite well which will be a whole different post altogether! Watch for that.

So, what are you waiting for? Get Dropbox which I personally think will make flashdrives/portable HDDs the way of the Dodo (once Broadband speeds catch up of course!) Until then, Dropbox is the simple cloud solution for working seamlessly between workstations and devices!

For Part 3, I shall discuss what I dub "Facebook for Projects", so check back next week!

A shoutout to Regina's husband, Eric who introduced this really cool-app to me!

Disclosure: I am trying to work to my max free 8GB (still 6.5 GB to go) so if you don't have Dropbox yet, click on the links to it via this post or click here to sign up! (we both get 250 mbs free!)

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